When did you have a lot of time to think deeply these days? Your PC and smartphone are constantly contacted during work. Perhaps many people find it hard to think seriously about one thing after each notification.
Many organizations are aiming to create innovation, which requires both "communication" and "concentration". Today's offices and coworking spaces are an environment where communication is easy. On the other hand, the environment for individuals to devote themselves to work has not been established, and it can be said that the ability to deepen their knowledge is difficult to train. In other words, the environment suitable for "searching for knowledge", which requires various stimuli from various people, and "deepening knowledge", where individuals deepen their knowledge in a high concentration state, is different.
Then, how can we maximize the concentration that is indispensable for deepening knowledge? The result of this tireless inquiry is this book. The author presents 25 methods for "high concentration" based on thousands of empirical data collected by Jins. After reading, the environment, approaches, and physical conditions for overwhelmingly improving performance will be revealed, and you should be able to open your eyes at once.
With the corona era, more and more organizations will combine telework and office work. Under such circumstances, the discussion on work style reform will shift to more essential contents, not just to reduce overtime hours. At that time, reading this book should give you solid guidelines for getting rid of "intense refugees" and updating the way you work.
Main points of this book
If you are conscious of designing work styles to generate concentration, more people will be able to concentrate on their work with high self-affirmation, and as a result, "productivity" will increase.
Different people have different time zones and places where they can concentrate. In order to achieve high performance, it is important to prepare the environment for the time, place, and case that suits you.
This book introduces 25 concentration methods from four perspectives that add "potential" to "environment," "how to work," "physical condition," which is the "three foundations" that support concentration.
Pitfalls of "work style reform"
Concentration that connects the organizational purpose "productivity" with the individual purpose "happiness"
What is important in promoting work style reform? The author focuses on creating both synergies by focusing on both the organizational purpose of "productivity" and the individual purpose of "happiness." It is "concentration" that encourages this.
According to an internal survey by Unilever Japan, about 80% of workers are looking for an environment where they can concentrate. In addition, a study by psychologist Mihai Chixentmihai has revealed that people experience an unprecedented sense of exaltation through time-consuming concentration, or "flow experience." The point is that if you are in a super-intensive state, you will get a sense of self-affirmation and will be closer to "happiness."
The individual is conscious of his/her own design, and the boss is conscious of the design of work style to bring about the concentration of team members. This will increase the number of people who can concentrate on their work with a high sense of self-affirmation, resulting in higher productivity.
Why does the discussion on "work style reform" continue to lag?
In promoting work style reform, it is important to visualize performance and escape from time-only discussion. Let me introduce some of the findings from the data of "JINS MEME" users.
The first is the percentage of deep concentration on each day of the week. It is clear that the ratio of Monday and Friday is low, and the concentration will decrease before and after the holidays.
The second is that different people have different hours of focus. Some people tend to concentrate in the morning and start to concentrate around 3pm. On the other hand, another person's concentration rises toward the afternoon. In fact, a "clock gene" has been discovered as a factor that determines the tendency of morning type or night type to some extent.
Third, different people can focus on different places. Some types, such as coffee shops and parks, make it easier to concentrate when there is some noise, and some types do not.
In this way, each person has different time, place and case (TPO) where they can concentrate. However, the current work style reform is often a standardized policy such as "No overtime day on Wednesdays" and "Let's work from 9:00 to 5:00". This is unlikely to be effective because it does not depend on individual characteristics. In order to achieve high performance, it is important to prepare the environment for the time, place, and case that suits you. At that time, the starting point is to have a scale to measure performance and to know the current situation.
Why is the focus on "work style reform"?
How do I avoid having to work overtime?
The purpose of work style reform is to "create a high performance per unit time". This can be organized into two points: "eliminating the need to work overtime" and "increasing the possibility of innovation."
Then, what can we do to realize the first "to avoid having to work overtime"? The statistics revealed three methods: "Reduce the time required for planning/judgment work", "Reduce meeting time", and "Control such time by yourself".
Among them, when it comes to reducing the time of meetings, the productivity of the meetings tends to be noticeable. However, a good job is not making meetings smooth, but making good strategies and plans and controlling them.
If you are a person who mainly plans and plans, you will concentrate on everything from hypothesis construction to hypothesis verification by yourself, hold hypothesis verification and hypothesis reconstruction at a meeting in a team, and at the end, plan the actualization of the hypothesis by yourself. It is desirable to focus on doing it. Then, by encouraging the individual to improve their concentration, the value of the same hour can be multiplied, and it becomes easier to mass-produce good hypotheses. This will improve the quality of both team meetings and subsequent planning. Eventually, it will reduce overtime hours.
How to raise the possibility of innovation?
Next, let's think about the second method of "increasing the possibility of innovation". According to the theory of ambidextrous management, innovation requires both "search for knowledge" and "deepening knowledge". Up until now, it has been a challenge for Japanese companies to search for less knowledge. In addition, the development of offices and coworking spaces that facilitate good communication is progressing.
However, it can be said that such an environment suitable for searching for knowledge has a problem in "concentration of individuals". In other words, there is no space to concentrate on deepening knowledge.
It is the author's view that innovation is born only when people who have deepened their knowledge deeply search for knowledge. We should promote work style reforms in the direction of supporting the deepening of knowledge that tends to be neglected in this world where concentration is disturbed.
[Must read point!] 25 methods for high concentration
Foundation for concentration
The heart of this book is that each person has to customize how to improve their concentration to work and live their own way. JINZ conducts research on support for work style reform and improvement of learning efficiency for examinees based on concentration measurement by "JINS MEME". Thousands of data reveal the "three foundations" that support concentration. That is "to prepare the environment", "to prepare the approach" and "to prepare the physical condition". High performers had their own way of doing these things.
This book describes a total of 25 focused methods from four perspectives that add "potential" to these three foundations. In the summary, we will focus on some of the intensive methods from the perspectives of “environment” and “method of approach”.
Optimal TPO (preparing the "environment")
Among the factors that deprive people of their concentration, it is the factors related to the “environment” that have not been fully addressed. Creating a familiar environment is an effective prescription for concentration. Let's introduce some centralized environmental methods.
First, there is a method called "optimal TPO" that creates the "time" and "place" that will bring you to the highest concentration. Regarding time, it is said that you can concentrate on 4 hours a day. Also, the time when they can easily engage and the time when they can concentrate vary depending on the person. Therefore, it can be said that how the four hours that can be concentrated are distributed affects the performance.
Experiments show that prioritizing the tasks that should be done that day and working in a time when it's easier for you to concentrate in order of higher priority will yield better results. Many office workers are unfocused during work hours due to communication with colleagues and unexpected tasks. After eliminating this as much as possible, it becomes easier to control the degree of concentration if you know the day of the week and the time of day when it is easy to concentrate. For example, "day of the week for intensive tasks", "day of the week for communication tasks", and so on, you can change the work place accordingly.
Next, regarding places, what is important is "to associate places with the types of head usage" together with "which places can be concentrated." The brain has the habit of deciding what to do at each location. By using this, you can decide the task to be done for each place, so that when you come to that place, you can concentrate on what you need to do.
Visual Hack (preparing the "environment")
When you are doing something, peripheral objects (peripheral vision) come into your eyes more than 180 degrees. It is the plants that increase the concentration by placing them in this peripheral vision. Plants relieve stress and increase concentration. However, if there are too many plants, it has the opposite effect, and if you know that it is a fake plant, you can not expect this effect.
The point is to prepare several kinds of real plants and put them in the peripheral vision with a green visibility of 10 to 15%. In other words, it is desirable to have 10-15% of real plants in sight.
Studies have shown that the angle of gaze affects concentration. Negative thinking is strengthened when the line of sight is below, and stress tolerance is strong when the line of sight is in an upright position, allowing positive thinking.
Also, if you look down at work or study, you focus on things and think easily. Therefore, this posture is effective when thinking logically and checking mistakes. On the other hand, if you work with your gaze up, you are likely to have divergent thoughts. Better communication can be achieved by promoting ideas and multi-faceted breasts.
Screens of PCs and smartphones also affect our mood. For example, if you want to work in a relaxed and positive way, use a large display. The author himself feels that in the presentation, it is easier to speak with the projector projected than to have the audience see the material at hand.
Routine (preparation of "approach")
Feeling uncomfortable with work, regrets of the past, anxiety about the future. These are also major factors that hinder concentration. Therefore, it is necessary to devise an "approach" to optimize the relationship between work and oneself and eliminate the obstacles between them to survive the current situation.
One of the centralized methods of "approach" is "routine". Great men and athletes practice their own routines. By repeating the same actions, you will be prepared to start things and enter a concentrated state. The specific methods can be summarized in the following eight.
(1) Take an exam and push the motivation switch
(2) Increase success rate with simulation
(3) Know today's condition
(4) Don't get tired of failure
(5) Reduce decision making
(6) Get rid of the brain
(7) Dare to do the opposite and remove the frame of thought
(8) Create a brain condition that makes it easier to concentrate
Of these, (1) to (4) are methods of increasing your concentration by facing yourself and being aware of the usual procedure by performing a fixed series of actions. On the other hand, (5) to (8) can be said to be a method that is useful for knowing the cause when making a mistake, or eliminating unnecessary movements and connecting to the expected result, based on routineized movements.
Recommendation of reading
Concentration methods such as "olfaction HACK" that uses a scent as a concentration switch, ingenuity for selecting stretch and chairs, and "light management" that adjusts the body clock with light are all things that you want to immediately incorporate at work or at home. .. The book also presents effective steps to create the highest concentration. Please follow the steps and create your own original menu. Continuing will open up new frontiers for what is meant by "highest concentration".
Also, a great learning can be gained from the attitude that the authors and Jinz are constantly turning the PDCA cycle to pursue the environment and conditions where they can concentrate. Jinds has also opened a "Think Lab" workspace, which aims to be the "most concentrated place in the world", some of which are also introduced in the flyer interview. I hope this article will also be useful for improving the environment of Deep Think, where you can deepen your thoughts by yourself.